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[Use case] How Founders & Executives Use Lifestack
[Use case] How Founders & Executives Use Lifestack
Jan 20, 2026
👋 Who this guide is for
Leaders managing strategy, people, meetings, and personal sustainability 🧠📊
Founders and leaders balancing strategy, people, meetings, and their own long-term sustainability 🧠📊
If your calendar is full but your focus time keeps disappearing, this is for you.
How Founders Use Lifestack
Founders rarely struggle with effort. Most struggle with understanding where their energy actually goes.
Lifestack helps founders make more intentional decisions about their time by bringing together their schedule, priorities, and energy into one place. Instead of reacting to whatever shows up next, founders use Lifestack to:
Protect strategic focus time
Make room for recovery
Lead without burning out
Getting Started for Founders
Lifestack works best when it understands the reality of your days.
Start by connecting your calendar. This includes work and personal commitments — investor meetings, team check-ins, personal appointments. This gives Lifestack a clear picture of how your time is already allocated. Here’s some information on how you can get started with that:
Sync Calendar
We recommend connecting your work and personal calendars.
Next, add your priorities through your task lists. This helps Lifestack understand what actually requires your focus, not just your presence. Check out the guide below for more information on to do lists & labeling with Lifestack.
Add priorities to Todo Lists
Some examples include: strategy work, hiring decisions, or long term planning.
Lastly, make sure you connect your health data. Sleep and recovery strongly affect judgment, patience, and clarity. When Lifestack understands this, it can help you avoid scheduling your most demanding decisions on days when your capacity is already stretched. We’ve included a guide below on how you can properly connect your wearables.
Connect Health Data
This is key to balancing your workday with your natural body rhythms.
Start the day by understanding yourself first
Before planning the day, founders using Lifestack start by checking in with themselves.
The Morning Brief gives you a quick snapshot of how you slept, how recovered you are, and what kind of day your body and mind are prepared for. The Energy Curve shows when your focus and stamina are likely to be strongest and when they may dip.
Morning tools in Lifestack:
A quick summary of your sleep, recovery, and readiness for the day.
See when your energy peaks and dips throughout the day.
This information helps answer important questions early:
Is today a day for deep strategic thinking or lighter leadership work?
When should important conversations happen?
When is it better to slow down rather than push?
This step helps prevent a common founder pattern: planning an ideal day without accounting for reality.
Plan your day around energy, not just availability
Time blocking in Lifestack isn’t about squeezing more into your calendar. It’s about placing the right work at the right time.
Founders often reserve high-energy windows for strategic thinking — vision work, planning, complex decisions, or sensitive conversations. Lower-energy moments are better suited for operational tasks like email, updates, reviews, or administrative work.
You can drag tasks onto your calendar and move them as the day changes. The plan is meant to adapt. When you’re unsure how to structure the day, Lifestack’s AI can create a balanced starting point that you can adjust as needed.
Feel free to check out these guides if you’re unsure where to start:
Use AI as a thinking partner, not a boss
Founders use Lifestack’s AI to reduce the mental load of constant re-planning.
Instead of staring at a crowded calendar and trying to make everything fit, you can ask for help shaping the week or the day. Many founders use AI to protect strategic time, rebalance meetings and focus work, or adjust plans when energy is lower than expected.
The AI takes into account your workload, meeting density, and energy. You stay in control of decisions — the AI simply helps surface better options faster.
Try these AI prompts:
🧭 “Schedule my week with enough strategic thinking time”
🧑🤝🧑 “Balance meetings and deep work this week”
😮💨 “I’m low energy today — adjust my schedule”
🌙 “When should I rest to avoid burnout?”
More — [Features] 🤖 AI Assistant
End the day with reflection, not urgency
At the end of the day, founders using Lifestack take a few minutes to review what actually happened.
The daily review helps you see where your energy went, what felt aligned, and what didn’t. Over time, this reflection makes it easier to plan days that are realistic, sustainable, and effective.
Review Your Day helps you:
See what went as planned
Understand energy vs workload
Improve tomorrow’s schedule
This isn’t about optimization for its own sake. It’s about building leadership habits that last.
A sample founder day with Lifestack
After waking up
Check the Morning Brief to see your sleep, recovery, and readiness, then glance at your Energy Curve to understand when your focus is likely to peak or dip.
When starting work
Use Plan Entire Day with AI to shape a realistic first draft of your schedule, then refine it using Schedule Your Day with light time blocking.
During the day
As new meetings or priorities come in, use the AI Assistant to rebalance your schedule instead of mentally reworking everything yourself.
Afternoon (Low energy)
Follow AI suggestions to step away briefly, switch to lighter tasks, or take a rest during your low-energy window.
Evening
Use Review Your Day to reflect on what actually happened, understand how energy matched workload, and set yourself up for tomorrow.
👋 Who this guide is for
Leaders managing strategy, people, meetings, and personal sustainability 🧠📊
Founders and leaders balancing strategy, people, meetings, and their own long-term sustainability 🧠📊
If your calendar is full but your focus time keeps disappearing, this is for you.
How Founders Use Lifestack
Founders rarely struggle with effort. Most struggle with understanding where their energy actually goes.
Lifestack helps founders make more intentional decisions about their time by bringing together their schedule, priorities, and energy into one place. Instead of reacting to whatever shows up next, founders use Lifestack to:
Protect strategic focus time
Make room for recovery
Lead without burning out
Getting Started for Founders
Lifestack works best when it understands the reality of your days.
Start by connecting your calendar. This includes work and personal commitments — investor meetings, team check-ins, personal appointments. This gives Lifestack a clear picture of how your time is already allocated. Here’s some information on how you can get started with that:
Sync Calendar
We recommend connecting your work and personal calendars.
Next, add your priorities through your task lists. This helps Lifestack understand what actually requires your focus, not just your presence. Check out the guide below for more information on to do lists & labeling with Lifestack.
Add priorities to Todo Lists
Some examples include: strategy work, hiring decisions, or long term planning.
Lastly, make sure you connect your health data. Sleep and recovery strongly affect judgment, patience, and clarity. When Lifestack understands this, it can help you avoid scheduling your most demanding decisions on days when your capacity is already stretched. We’ve included a guide below on how you can properly connect your wearables.
Connect Health Data
This is key to balancing your workday with your natural body rhythms.
Start the day by understanding yourself first
Before planning the day, founders using Lifestack start by checking in with themselves.
The Morning Brief gives you a quick snapshot of how you slept, how recovered you are, and what kind of day your body and mind are prepared for. The Energy Curve shows when your focus and stamina are likely to be strongest and when they may dip.
Morning tools in Lifestack:
A quick summary of your sleep, recovery, and readiness for the day.
See when your energy peaks and dips throughout the day.
This information helps answer important questions early:
Is today a day for deep strategic thinking or lighter leadership work?
When should important conversations happen?
When is it better to slow down rather than push?
This step helps prevent a common founder pattern: planning an ideal day without accounting for reality.
Plan your day around energy, not just availability
Time blocking in Lifestack isn’t about squeezing more into your calendar. It’s about placing the right work at the right time.
Founders often reserve high-energy windows for strategic thinking — vision work, planning, complex decisions, or sensitive conversations. Lower-energy moments are better suited for operational tasks like email, updates, reviews, or administrative work.
You can drag tasks onto your calendar and move them as the day changes. The plan is meant to adapt. When you’re unsure how to structure the day, Lifestack’s AI can create a balanced starting point that you can adjust as needed.
Feel free to check out these guides if you’re unsure where to start:
Use AI as a thinking partner, not a boss
Founders use Lifestack’s AI to reduce the mental load of constant re-planning.
Instead of staring at a crowded calendar and trying to make everything fit, you can ask for help shaping the week or the day. Many founders use AI to protect strategic time, rebalance meetings and focus work, or adjust plans when energy is lower than expected.
The AI takes into account your workload, meeting density, and energy. You stay in control of decisions — the AI simply helps surface better options faster.
Try these AI prompts:
🧭 “Schedule my week with enough strategic thinking time”
🧑🤝🧑 “Balance meetings and deep work this week”
😮💨 “I’m low energy today — adjust my schedule”
🌙 “When should I rest to avoid burnout?”
More — [Features] 🤖 AI Assistant
End the day with reflection, not urgency
At the end of the day, founders using Lifestack take a few minutes to review what actually happened.
The daily review helps you see where your energy went, what felt aligned, and what didn’t. Over time, this reflection makes it easier to plan days that are realistic, sustainable, and effective.
Review Your Day helps you:
See what went as planned
Understand energy vs workload
Improve tomorrow’s schedule
This isn’t about optimization for its own sake. It’s about building leadership habits that last.
A sample founder day with Lifestack
After waking up
Check the Morning Brief to see your sleep, recovery, and readiness, then glance at your Energy Curve to understand when your focus is likely to peak or dip.
When starting work
Use Plan Entire Day with AI to shape a realistic first draft of your schedule, then refine it using Schedule Your Day with light time blocking.
During the day
As new meetings or priorities come in, use the AI Assistant to rebalance your schedule instead of mentally reworking everything yourself.
Afternoon (Low energy)
Follow AI suggestions to step away briefly, switch to lighter tasks, or take a rest during your low-energy window.
Evening
Use Review Your Day to reflect on what actually happened, understand how energy matched workload, and set yourself up for tomorrow.
